Booking with MCI
Please indicate whether you will be booking your own flight on your registration form. MCI will be in contact to assist you with booking your flight(s) for you and your guest upon registration.
MCI will email you a confirmation and flight itinerary upon completion of the online registration. You will be required to respond via email confirming you accept the flights by the date indicated for airline tickets to be issued. Any subsequent changes will depend on availability and be subject to change fees and/or airfare increases, for which you will be responsible. This is standard airline policy.
If you qualify for Business Class, please register as soon as possible so MCI can book your flight, as seats are subject to availability and can sell out quickly.
Travel related questions can be sent to Laurie Genereaux: laurie.genereaux@wearemci.com
Booking your own flights
Should you decide to book your own flights you will be reimbursed for the actual cost of your flight only, to a maximum of your departure city’s air allotment (see chart below). When booking through a loyalty program (e.g. Aeroplan, Air Miles), you will be reimbursed to the class of fare booked and subject to your air allotment, i.e. Business Class (AL 13+ on December 31, 2024) or Economy Class, based on your eligible fare.
Steps for booking your own flights:
Please forward a copy of your flight itinerary to Megan Davies at presidentscouncil@wearemci.com.
For reimbursement:
- Field member: submit a copy of your flight invoice to the President’s Program mailbox. Your reimbursement will appear on your commission statement as a taxable item.
- RVP: submit your standard travel expense form including the flight amount for you and your guest (if applicable) or the max air allotment (whichever amount is lower) charging it to CC: 1000 / IO: 200507 / GL: C614041. Please send the expense report along with a copy of your flight receipt directly to Kyra Whale: kyra.whale@igmfinancial.com for cost centre approval.
We recommend you arrive by 3:30 p.m. on May 26. If your arrival or departure dates fall outside of group program dates, airport transfers will be your responsibility at your own expense.*
*Please note: if you are booking your own flights and there are delays or cancellations, you will be responsible for managing those changes (and assume responsibility for any additional costs).
Air Allotments (per person)
These are the maximum per person reimbursement amounts (exclusive of all taxes) for qualifiers/guests who are extending dates or booking their own air travel.
Note: If you are connecting from a city that is not listed, your allotment will be adjusted for the feed-in fare.
| DEPARTURE CITY | ECONOMY CLASS ALLOTMENT | BUSINESS CLASS ALLOTMENT |
|---|---|---|
|
Vancouver |
$ 1,500.00 |
$ 4,000.00 |
|
Nanaimo |
$ 1,350.00 |
$ 4,070.00 |
|
Kelowna |
$ 1,170.00 |
$ 3,700.00 |
|
Victoria |
$ 1,185.00 |
$ 3,910.00 |
|
Edmonton |
$ 1,100.00 |
$ 1,850.00 |
|
Calgary |
$ 1,450.00 |
$ 3,600.00 |
|
Saskatoon |
$ 1,170.00 |
$ 2,185.00 |
|
Regina |
$ 1,200.00 |
$ 1,970.00 |
|
Winnipeg |
$ 1,225.00 |
$ 2,950.00 |
|
Toronto |
$ 990.00 |
$ 2,755.00 |
|
Montreal |
$ 900.00 |
$ 2,820.00 |
|
Quebec City |
$ 1,100.00 |
$ 3,050.00 |
|
Charlottetown |
$ 1,310.00 |
$ 2,350.00 |
*Canadian currency
Business Class Travel
Qualifiers who were Achievement Level 13+ on December 31, 2024, are eligible for Business Class travel. *Subject to availability
Note:
The President’s Programs travel is based on your Base Achievement Level as of December 31, 2024. It is not based on Earned Compensation Achievement Level which moves each cycle and only impacts compensation. All benefit and recognition programs are based on the Base Achievement Level.MCI has been notified of all qualifiers eligible for Business Class travel. You can indicate if you are booking travel on your own on your registration form. If you are not booking on your own, and prefer to book with MCI, they will reach out to assist with booking flights shortly after registration
If you are entitled to Business Class but decline it, you will be allocated Practice Credits based on 75% of the variance between the costs from Economy travel to Business Class travel. You will be taxed 100% only when your credits are redeemed.
The incremental travel cost for eligible qualifiers who fly Business Class will be added to your Taxable Benefit, subject to the usual 60% inclusion rate and reported on your T4A slip.
Premium Economy
Your upgrade to premium economy fare is covered if it fits within your Economy air allotment. If the fare exceeds your Economy air allotment, you will be required to pay the difference between the air allotment and the total fare price.
If MCI is booking for you, they will collect payment at time of booking. If you are booking on your own, you will only be reimbursed up to your air allotment amount or total fare, whichever is lower.
If you are entitled to Business Class and choose to fly premium economy and the premium economy fare does not fit within the economy air allotment for your departure city, you will be allocated Practice Credits based on 75% of the variance between the costs from Premium Economy travel fare to Business Class travel air allotment.
Airport Transfers
For arrivals and departures on group dates (May 26 and May 31), transfers will be provided between Miami International Airport and The Ritz-Carlton, South Beach. Should you deviate from these dates, transfers will be your own responsibility. If you have booked your own flights on group dates, please provide Megan Davies: presidentscouncil@wearemci.com with your itineraries to make the arrangements.
Practice Credits
Field members may choose to use existing Practice Credits to cover travel expenses, including:
• Optional activities for you and/or your guest.
• Hotel and meal expenses not covered by the program inclusions.
• Fare upgrade, based on availability – Those who qualify for Economy travel who wish to upgrade to Business Class travel are eligible for Practice Credit reimbursement.
NOTE: this will be added to the Taxable Benefit.
Please complete this form and submit to Compensation Services, Dept. 238 for reimbursement.
