BOOKING FLIGHTS
You have two options to book your travel for President’s Council:
OPTION 1: BOOK YOUR TRAVEL THROUGH MCI
Start by completing your program registration. This lets the air team know that you are ready to receive flight options.
Within 48 business hours after registering (not including weekends), you will receive an email from the air team with two flight itinerary options based on your selected travel dates and home airport.
- These options are time-sensitive and not held until your itinerary has been confirmed
- Please choose the option that works best for you and your guest
Once your preferred itinerary is confirmed, the MCI air team will send you your official e-ticket.
During main travel days, emergency support will be available by phone or email only. The emergency phone number will be listed in the program app closer to program travel dates.
For questions or help, contact: igpcair@wearemci.com
IMPORTANT NOTE:
If you choose to book your own flights, MCI is unable to assist with ticketing issues, changes, cancellations, or airline support, and therefore you will be responsible for managing your own travel arrangements. However, your flight itinerary is still required by MCI to arrange your ground transfers.
OPTION 2: BOOKING YOUR OWN FLIGHTS
Should you decide to book your own flights you will be reimbursed for the actual cost of your flight only, to a maximum of your departure city’s air allotment (see chart below). When booking through a loyalty program (e.g. Aeroplan, Air Miles), you will be reimbursed to the class of fare booked and subject to your air allotment, i.e. Business Class (AL 13+ on December 31, 2025) or Economy Class, based on your eligible fare.
Steps for booking your own flights:
Please forward a copy of your flight itinerary to Jamie Pettersen at presidentscouncil@wearemci.com.
For reimbursement:
- Qualifier: submit your reimbursement request by filling out this form. Your reimbursement will appear on your commission statement as a taxable item.
- RVP: submit your standard travel expense form including the flight amount for you and your guest (if applicable) or the max air allotment (whichever amount is lower) charging it to CC: 1000 / IO: 200523 / GL: C614041. Please send the expense report along with a copy of your flight receipt directly to presidentscouncil@wearemci.com for cost centre approval.
We recommend you arrive by 12:00 p.m. on May 12. If your arrival or departure dates fall outside of group program dates, airport transfers will be your responsibility at your own expense.
IMPORTANT NOTE:
When booking independently, MCI is unable to assist with ticketing issues, changes, cancellations, or airline support, and therefore you will be responsible for managing your own travel arrangements. However, your flight itinerary is still required by MCI to arrange your ground transfers.
Air Allotments (per person)
These are the maximum per person reimbursement amounts (inclusive of all taxes ) for qualifiers/guests who are extending dates or booking their own air travel.
Note: If you are connecting from a city that is not listed, your allotment will be adjusted for the feed-in fare.
| DEPARTURE CITY | ECONOMY CLASS ALLOTMENT | BUSINESS CLASS ALLOTMENT |
|---|---|---|
|
Vancouver |
$ 1,450.00 |
$ 9,000.00 |
|
Nanaimo |
$ 1,550.00 |
$ 9,500.00 |
|
Kelowna |
$ 1,600.00 |
$ 9,500.00 |
|
Victoria |
$ 1,500.00 |
$ 9,500.00 |
|
Edmonton |
$ 1,200.00 |
$ 8,000.00 |
|
Calgary |
$ 1,200.00 |
$ 6,500.00 |
|
Saskatoon |
$ 1,250.00 |
$ 6,500.00 |
|
Regina |
$ 1,350.00 |
$ 7,200.00 |
|
Winnipeg |
$ 1,350.00 |
$ 7,200,00 |
|
Toronto |
$ 1,200.00 |
$ 6,000.00 |
|
Ottawa |
$ 1,350.00 |
$ 6,500.00 |
|
Montreal |
$ 1,350.00 |
$ 6,500.00 |
|
Quebec City |
$ 1,500.00 |
$ 7,200.00 |
|
Charlottetown |
$ 1,450.00 |
$ 7,000.00 |
*Canadian currency
Business Class Travel
Qualifiers who were Base Achievement Level 13+ on December 31, 2025, are eligible for Business Class travel.
*Subject to availability
MCI has been notified of all qualifiers eligible for Business Class travel. You can indicate if you are booking travel on your own on your registration form. If you are not booking on your own, and prefer to book with MCI, they will reach out to assist with booking flights shortly after registration.
If you are entitled to Business Class but decline it, you will be allocated Practice Credits based on 75% of the variance between the costs from Economy travel to Business Class travel. You will be taxed 100% only when your credits are redeemed.
The incremental travel cost for eligible qualifiers who fly Business Class will be added to your Taxable Benefit, subject to the usual 60% inclusion rate and reported on your T4A slip.
Premium Economy
Your upgrade to premium economy fare is covered if it fits within your Economy air allotment. If the fare exceeds your Economy air allotment, you will be required to pay the difference between the air allotment and the total fare price.
If MCI is booking for you, they will collect payment at time of booking. If you are booking on your own, you will only be reimbursed up to your air allotment amount or total fare, whichever is lower.
If you are entitled to Business Class and choose to fly premium economy and the premium economy fare does not fit within the economy air allotment for your departure city, you will be allocated Practice Credits based on 75% of the variance between the costs from Premium Economy travel fare to Business Class travel air allotment.
Airport Transfers
For arrivals and departures on group dates (May 12 and May 17), transfers will be provided between Dublin Airport and The Westbury. Should you deviate from these dates, transfers will be your own responsibility. If you have booked your own flights on group dates, please provide Jamie Pettersen: presidentscouncil@wearemci.com with your itineraries to make the arrangements.
Practice Credits
Field members may choose to use existing Practice Credits to cover travel expenses, including:
• Optional activities for you and/or your guest.
• Hotel and meal expenses not covered by the program inclusions.
• Fare upgrade, based on availability – Those who qualify for Economy travel who wish to upgrade to Business Class travel are eligible for Practice Credit reimbursement.
NOTE: this will be added to the Taxable Benefit.
Please complete this form and submit to Compensation Services, Dept. 238 for reimbursement.
